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CONTACTS AT BRANDNAME

For all pre-event and onsite queries, please contact:

Event team member

Job title

020 7940 48XX / email address

For all venue queries please contact:

Venues event team member

Job title

Phone number / email address

If you wish to discuss further sales opportunities, please contact:

020 7940 4835 / sales@BRANDNAME.co.uk

 

OVERVIEW OF AGENDA *Programme subject to change

08:15 Registration

08:50 Opening remarks from the chair

09:00 Conference sessions

10:35 Refreshment, networking and exhibition break

11:00 Conference sessions

12:30 Lunch, networking and exhibition break

13:30 Conference sessions

14:35 Refreshment, networking and exhibition break

15:00 Conference sessions

16:00 Closing remarks from the chair

16:30 Close of conference

 

VENUE ADDRESS AND DIRECTIONS

Venue name

Venue Address

 

Exhibition room: XXX (subject to change)

 

How to get there:

  • By rail: XXX

  • By car: XXX

 

 

  • Car parking: XXX

Accommodation:

To book a room at The Hotel, please phone: 0000000. Room bookings are subject to availability.

Jigsaw Conferences has arranged an allocation of rooms to be held at hotels near the venue, however, if you have a preferred hotel please let them know so they can negotiate the best rate. Rates quoted are per room per night with the choice of single/double occupancy including full English breakfast + VAT unless otherwise stated.

Rates are only available if booked via INSERT JIGSAW LINK or by calling +44 (0)208 945 5030.

Please book early to avoid any disappointment and quote the event code: EVENT CODE

 

KEY LOGISTICAL INFORMATION

 

Exhibitor set-up:

XX:XX – XX:XX on THE DAY BEFORE

07:00 - 08:00 on THE MORNING OF THE EVENT

 

Exhibitor breakdown:

XX:XX – XX:XX on EVENT DAY

Please note the room has to be cleared by XX:XX.

 

Badge collection:

08:15 on EVENT DAY

Please proceed to the registration area, (AREA WHERE REG DESK WILL BE PLACED), to collect your badge.

If you’ve sent us your badge details before the (THE DATE A WEEK BEFORE THE EVENT), you will be able to collect them. If this deadline is not met, the badges will need to be made in the morning of the event. N.B: Please be advised that this may involve a long delay at the desk as preference will be given to delegates collecting their badges on the day of the event.

 

Your space only stand/package:

  • You will have a table top stand space of 3mx2m (unless a larger space has been agreed) with a clothed table and 2 chairs
  • If you exceed the agreed space, you will incur in additional charges, so if you require more space, contact sales@BRANDNAME.co.uk
  • If you do not wish to have a clothed table and/or chairs on your stand, email EVENTS TEAM MEMBER
  • If you require access to a socket, email EVENTS TEAM MEMBER but note you will need to bring an extension lead to plug into the outlet

*Floorplans are subject to change. Stand numbers are allocated for location purposes only, please do not advertise your stand number on any POS.

 

Wi-Fi:

WIFI INSTUCTIONS FROM THE VENUE

 

 

ORDERING IT AND AV EQUIPMENT FOR YOUR STAND

Should you require any audio visual or IT equipment for your stand please contact our official providers directly:

Go Live Events – double check that we are using go live

Mike Hill

Telephone: 0117 244 3552 or

Email: info@golive-events.co.uk

 

Please confirm the name of the event and venue and the team will be happy to assist.

 

DELIVERY AND COLLECTIONS INSTRUCTIONS

If you would like to deliver your exhibition stand and/or collateral to the venue ahead of the set up time, please ensure they arrive no earlier than DAY BEFORE EVENT (the venue will not accept your items if they arrive earlier).

 

All goods need to have an official event label fully completed and attached to each parcel that is to be delivered to the venue. Please be advised that the venue cannot take responsibility for goods loaded in or out of their loading bay. Please ensure you have the details of the person dealing with your delivery in case of any issue.

 

The loading bay is open between the hours of XX.00am and XX.00pm.

Alternative arrangements can be made outside of these hours: please contact EVENT TEAM MEMBER on 020 7940 48XX to organise this.

 

INSERT ANY DELIVERY INSTURCTIONS THAT THE VENUE MIGHT PROVIDE

 

All items should be collected after the event on the XXX by your nominated courier. This needs to be organised by yourself and the details of the courier you will be using will need to be advised via e-mail to EVENT TEAM MEMBER. The venue has advised that items can be collected the next day but only before 10am. Items for collection will not be permitted to be left at the venue without a fully completed return label.

 

Delivery and collection labels below: (please click the image to open the printable version)

 

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